Free Email Tool

Free Email Signature Generator

An email signature generator creates a professional block of contact details, links, and branding that you can paste into Gmail, Outlook, Apple Mail, or your team's email client.

Signature details

Full nameRoleCompanyEmailPhoneWebsiteLocationSocial linkSocial label Accent color

Optional disclaimer

Layout

Generated HTML

<table cellpadding="0" cellspacing="0" role="presentation" style="font-family:Arial,Helvetica,sans-serif;color:#2B241C;line-height:1.45;border:1px solid #E6D9C7;border-radius:10px;padding:14px 16px;background:#FDF8F0;">
  <tr>
    <td style="border-left:4px solid #5F4B32;padding-left:16px;">
      <div style="font-size:16px;font-weight:700;color:#2B241C;">Jordan Ellis</div>
      <div style="font-size:13px;color:#5F4B32;">Customer Success Lead | Acme Systems</div>
      <div style="margin-top:10px;font-size:13px;color:#4A3825;">
        <a href="mailto:jordan@example.com" style="color:#5F4B32;text-decoration:none;">jordan@example.com</a>
        <span style="color:#A08D72;"> &bull; </span>
        <a href="tel:+1(555)014-9220" style="color:#5F4B32;text-decoration:none;">+1 (555) 014-9220</a>
      </div>
      <div style="font-size:13px;color:#4A3825;">
        <a href="https://acme.example" style="color:#5F4B32;text-decoration:none;">acme.example</a>
        <span style="color:#A08D72;"> &bull; </span>
        <a href="https://linkedin.com/in/jordanellis" style="color:#5F4B32;text-decoration:none;">LinkedIn</a>
      </div>
      <div style="font-size:12px;color:#706353;margin-top:6px;">Austin, TX</div>
      <div style="max-width:520px;font-size:10px;color:#8B7355;margin-top:10px;">This message may contain confidential information intended only for the recipient.</div>
    </td>
  </tr>
</table>

Enter your contact details

Add your name, role, company, email, phone, website, and optional social link.

Pick a layout and brand color

Choose a compact, card, or minimal signature layout and set the accent color to match your brand.

Copy the signature

Copy the generated HTML for Gmail, Outlook, or Apple Mail, or copy the plain-text version for systems that do not support rich signatures.

Email signature FAQ

What is an email signature generator?

An email signature generator creates a formatted block of contact details, links, and branding that you can paste into Gmail, Outlook, Apple Mail, or another email client.

Can I use this signature in Gmail and Outlook?

Yes. Copy the generated HTML signature, then paste it into the signature editor in Gmail, Outlook, or Apple Mail. The table-based layout is designed for broad email client compatibility.

What should I include in a professional email signature?

Include your name, role, company, email, phone number, website, and one or two useful links. Keep the design compact so replies and forwarded emails stay readable.

Do email signatures affect deliverability?

A lightweight signature is usually safe. Avoid oversized images, too many links, tracking-heavy banners, and copied markup from unknown tools because those can make email look suspicious.

Is my information uploaded?

No. The signature is generated in your browser from the text you type into the form. The tool does not need an account or server-side processing.